HR & Office Assistant (Maternity Cover)

HR & Office Assistant (Maternity Cover)

About the role

Our People Team is at the heart of what we do, working closely with all functions of the business and putting all employees at the forefront of our work. 

We are looking for a passionate and motivated HR & Office Assistant to join our Belgrade office on a 12 month contract initially. The remit and focus of the role is to be responsible for Office Management & HR administration as well as organising exciting events in both Belgrade and UK offices. It’s a broad and fast paced role, so we’re looking for someone up for a challenge - if you’re a self starter and love working with amazing people, this is the role for you!

Core responsibilities

Our team is at the heart of our business, so it’s really important they spend quality time together and enjoy coming to work everyday. 

We expect this role to support that by proactively organising creative and cost effective ways to engage employees (eg. pizza, breakfasts, birthday celebrations, regular team socials etc.), and by making sure the office environment is an amazing place to work! 

In addition to this we expect the successful candidate to be responsible for the following on a day to day basis: 

  • Organizing daily lunches for the office
  • Managing and tracking the office and social budget
  • Meeting and greeting guests, ensuring they receive a warm welcome and know where everything is
  • Administering all invoices and company contracts, working with our Accountant to ensure we’re compliant and following best practice.
  • Responsible for HR documents such as employee contracts, annexes, employment confirmation letters, vacation confirmation letters etc.
  • Assisting the People Team with onboarding and offboarding of employees 
  • Assisting Senior People and Talent Manager in organising training and training documentation
  • Being the Health and Safety Officer in the Belgrade office

About you 

We’re looking for someone passionate about creating a positive working environment and proactively thinking of new ideas to make the office a great place to work. Beyond that, we’d love to see:

  • Passion for supporting and helping people, and helping to make their lives at work better.
  • Excellent time management skills and ability to multitask and prioritise work.
  • Focused on finding solutions when faced with problems and obstacles but not afraid to ask for help when needed!
  • Fluent in spoken & written English & Serbian.
  • Great computer skills - use of Excel, Word, Google Suite, Box, Slack and task scheduling/delegation apps.
  • Knowledge of GDPR and Serbian law regarding HR administration.
  • Minimum high school diploma.
  • Minimum one year of working experience with company administration (within an IT company would be an advantage).
  • Minimum one year of experience in HR in an international company would be beneficial. 
  • Previous experience corresponding with partners and vendors, and multiple stakeholders would be an advantage.
  • Able to travel for meetings where necessary 

What we offer

This is a brilliant opportunity to work alongside a team of hard-working, passionate people in a role where you’ll see the impact of your work everyday. Not only will you be constantly learning exciting new things, and be challenged in your role, but you’ll also have a genuine impact on people’s lives at Arbor. On top of this we also offer:

  • We believe in supporting you to grow professionally and giving you the freedom to choose how. If you tell us where you want to go, we have a dedicated training budget to help you get there!
  • We have regular team socials, including weekly pool games (we’ve also done go-karting, white water rafting, and escape rooms!)
  • Free lunch in the office every day
  • We support autonomy and flexibility, and depending on your role can offer flexible working
  • We promote positive well being and organise a lot of events and learning around this topic. We also have dedicated Wellbeing Champions who are here to provide support when you need it.
  • Enhanced paternity leave
  • One of our core values is to make an impact, so we give everyone 1 paid day off each year to volunteer with a charity of your choice.
  • Half day Fridays during UK school summer holidays, plus, we shut the office for a day at Easter and over Christmas
  • We love dogs here at Arbor, so if you would like to bring yours into the office, you’re more than welcome to! 

Refer a friend: Know someone else who would be good for this role? You can refer a friend, family member or colleague, if they are offered a role with Arbor, we will say thank you with a voucher valued up to €30! Simply email:  

Please note: We are unable to provide visa sponsorship at this time.


Usually responds within three days

Or, know someone who would be a perfect fit? Let them know!


Gavrila Principa 57
Beograd Directions View page

Perks and Benefits

You'll have the chance to work alongside a team of hard-working, passionate people in a role where you’ll see the impact of your work everyday. We also offer:

  • Professional development budget 🎓

    At Arbor we're passionate about learning, and to support this we have a dedicated training budget for all teams.

  • Mental health and wellness 🧠

    Dedicated Wellbeing Champions with ongoing support and learning around mental health

  • Volunteering day 🤝

    We're all about making an impact! So everyone who joins us gets 1 day a year to volunteer for a charity or cause of their choice.

  • Regular team socials 🥳

    We have regular team socials where we spend dedicated time together. This year we've had BBQs, been to theatre shows, gone white water rafting, and more!

  • Half-day summer Fridays 😎

    Plus, we shut the office for a day at Easter and over Christmas so you get some extra time off then too!

  • Employee Assistance Programme 🧘‍♀️

    Choice of comprehensive 24/7 support services with UK and Ireland's most trusted health and wellbeing network.

  • Flexible working 🤸‍♀️

    Depending on your role we can also offer you flexible working - just mention it in your interview and we'll let you know what your options are

  • Dog-friendly offices 🐕

    Our offices are dog friendly, so if you'd like to bring your canine companion in for the day, that's no problem!

  • GRC Accredited ✔︎

    The Good Recruitment Charter defines good recruitment practice through key principles that the we aspire to.

Workplace and Culture

We’re a diverse and experienced team of ex-teachers, edtech engineers and education specialists passionate about making a difference to the sector.  
Ultimately, we’re here to help make our schools and trusts stress a little less, and focus on what matters most - improving the lives of teachers and outcomes of students everywhere!


Applicant tracking system by Teamtailor