Project Administrator

Project Administrator

About the role

Our project team manages stress free onboarding and implementation for our schools to the Arbor Management Information System (MIS). In this role as Project Administrator you will help with the data migration, reporting administration, planning and mitigating risks as well as thinking of solutions for both the business and our customers. 

You will also support the Project & Programme Managers with day to day administration and reporting on projects. 

Core responsibilities

  • Managing onboarding projects with schools to the Arbor MIS.
  • Managing the data migration process and ensuring tasks are completed with/ by the school on key dates.
  • Managing and leading group ‘kick off’ calls with a number of schools, introducing them to the onboarding process & team at Arbor.
  • Managing all questions and queries relating to the onboarding process.
  • Managing risk, change and escalation as appropriate.
  • Being a point of contact as an onboarding expert providing excellent customer service.
  • Creating and maintaining our help centre content.
  • Responsible for overall project success and customer outcomes to ensure successful adoption and referenceability of Arbor across our schools.
  • Supporting the project and programme teams with project administration.
  • Utilise company software systems to cleanse data and generate accurate client reports for the project & programme teams.

About you

  • Experience working in either a project, customer support, admin or software environment.
  • Ability to work as a team player and willingness to get stuck in.
  • Effective communication with customers, ability to understand their needs, and communicating instructions clearly.
  • Strong organisation and attention to detail.
  • Ability to work and interpret high volumes of data to analyse, present information and make decisions.
  • Understanding of the national educational landscape is desirable.
  • Capable of working effectively within an entrepreneurial, fast-paced, and results-oriented culture, flexibility to react and adapt to changing scenarios
  • Ability to find solutions that will deliver outcomes
  • Proficient in Microsoft and Mac OS Platforms, able to use Excel/ Google Sheets to a high level of expertise.

What we offer

The chance to work alongside a team of hard-working, passionate people in a role where you’ll see the impact of your work everyday. We also offer:

  • A dedicated training budget to help support your professional growth.
  • 1 day off each year to volunteer with a charity of your choice.
  • Access to a choice of comprehensive 24/7 well being support services as well as internal Wellbeing Champions.
  • Depending on your role can offer flexible working.
  • Enhanced maternity pay to support new mothers during this exciting period of your life.
  • Our social committees organise regular team nights out (we’ve had pizza making and curry clubs!)
  • We offer 30 days holiday (plus Bank Holidays), part of which is made up of half day Fridays during the school summer holidays, a day off during Easter and a day off over Christmas.
  • Our office is based in the heart of Leeds. It’s lively and vibrant, and you’ll have breakfast supplied every day along with other healthy snacks you can choose from. 

Refer a friend: Know someone else who would be good for this role? You can refer a friend, family member or colleague, if they are offered a role with Arbor, we will say thank you with a voucher valued up to £200! Simply email: 

Arbor Education is an equal opportunities organisation

Our goal is for Arbor to be a workplace which represents, celebrates and supports people from all backgrounds, and which gives them the tools they need to thrive - whatever their ambitions may be so we support and promote diversity and equality, and actively encourage applications from people of all backgrounds. 

If you need any adjustments to be made to support you through the recruitment process, let us know at

Please note: We are unable to provide visa sponsorship at this time.

Or, know someone who would be a perfect fit? Let them know!


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Perks and Benefits

You'll have the chance to work alongside a team of hard-working, passionate people in a role where you’ll see the impact of your work everyday. We also offer:

  • Professional development budget 🎓

    At Arbor we're passionate about learning, and to support this we have a dedicated training budget for all teams.

  • Mental health and wellness 🧠

    Dedicated Mental Health First Aiders and Wellbeing Champions with ongoing support and learning around mental health.

  • Volunteering day 🤝

    We're all about making an impact! So everyone who joins us gets 1 day a year to volunteer for a charity or cause of their choice.

  • Regular team socials 🥳

    We have regular team socials where we spend dedicated time together. This year we've had BBQs, been to theatre shows, gone white water rafting, and more!

  • Half-day summer Fridays 😎

    Plus, we shut the office for a day at Easter and over Christmas so you get some extra time off then too!

  • Employee Assistance Programme 🧘‍♀️

    Choice of comprehensive 24/7 support services with UK and Ireland's most trusted health and wellbeing network.

  • Flexible working 🤸‍♀️

    Depending on your role we can also offer you flexible working - just mention it in your interview and we'll let you know what your options are

  • Dog-friendly offices 🐕

    Our offices are dog friendly, so if you'd like to bring your canine companion in for the day, that's no problem!

  • GRC Accredited ✔︎

    The Good Recruitment Charter defines good recruitment practice through key principles that we aspire to.

Workplace and Culture

We’re a diverse and experienced team of ex-teachers, edtech engineers and education specialists passionate about making a difference to the sector.  
Ultimately, we’re here to help make our schools and trusts stress a little less, and focus on what matters most - improving the lives of teachers and outcomes of students everywhere!

Already working at Arbor Education?

Let’s recruit together and find your next colleague.


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